Daanaa Recruitment Privacy Policy
1. Introduction
Daanaa Resolution Inc. ("Daanaa", "we", "our", or "us") is committed to protecting the privacy and security of personal information entrusted to us by job applicants, prospective candidates, referrals, and references.
This Recruitment Privacy Policy explains how Daanaa collects, uses, discloses, stores, and protects personal information during our recruitment and hiring activities.
Daanaa manages its recruitment process through its careers site and applicant tracking system. By submitting an application, creating a candidate profile, subscribing to career updates, participating in a recruitment process, or otherwise interacting with us regarding employment opportunities, you acknowledge that your personal information will be handled in accordance with this policy.
Daanaa handles personal information in accordance with the Personal Information Protection Act (British Columbia) (PIPA) and other applicable Canadian privacy laws.
2. Personal Information We Collect
Contact Information
• Name
• Email address
• Telephone number
• Mailing address
• Preferred method of contact
Application Information
• Resume or CV
• Cover letter
• Employment history
• Educational background
• Professional qualifications
• Certifications and training
• Work samples, portfolios, publications, or project information
• Salary expectations
• Work eligibility and employer sponsorship requirements, where relevant to the role
Recruitment Process Information
• Interview notes
• Candidate assessments
• Skills testing results
• Recruitment communications
• Feedback from interviewers
• Candidate evaluations
Publicly Available Professional Information
We may review job-related professional profiles or portfolios that you provide or authorize us to review.
Reference Information
When provided by you or your references, we may collect:
• Reference contact information
• Employment-related feedback
• Professional assessments
• Verification of qualifications or work history
Technical Information
When you visit our careers site, we may collect the following information to operate and secure the site and process applications:
• IP address
• Browser type
• Operating system
• Device information
• Session information
• Website usage information
• Cookie-related information, where applicable
3. How We Collect Information
We may collect personal information:
• Directly from you
• Through your application
• Through communications with you
• From references you provide
• From employees who refer you
• From recruiters acting on your behalf
• From publicly available professional sources
• Through your use of our careers website
Providing personal information is voluntary; however, certain information may be required for us to evaluate your candidacy and process your application.
4. Why We Collect and Use Personal Information
Daanaa collects and uses personal information only for purposes a reasonable person would consider appropriate in the circumstances.
We may use your personal information to:
• Evaluate your qualifications for employment opportunities
• Review and process applications
• Communicate with candidates regarding recruitment activities
• Schedule and conduct interviews
• Verify credentials, qualifications, and employment history
• Conduct reference checks
• Assess suitability for current opportunities
• Maintain candidate records
• Comply with legal obligations
• Protect Daanaa's legal rights and interests where necessary
We will only use personal information for the purposes for which it was collected or for purposes otherwise permitted or required by law.
5. Candidate Pools and Future Opportunities
If you apply for a position that is not ultimately filled by you, Daanaa may retain your information for consideration regarding future employment opportunities.
Where required by law or where appropriate, we may request your consent before retaining your information for future recruitment purposes.
You may request removal from future candidate consideration at any time by contacting our Privacy Officer.
6. References
If you provide reference information, you confirm that you have obtained the reference's permission to share their contact information with Daanaa.
We may contact references to verify employment history, qualifications, experience, or suitability for employment.
7. Interview Recordings
Daanaa may occasionally use audio or video conferencing technologies during recruitment processes.
We will not record interviews unless candidates have been informed beforehand and have provided their consent.
Participation in a recorded interview is voluntary.
8. Disclosure of Personal Information
Service Providers
Third-party vendors that support our recruitment activities, including:
• Applicant tracking systems
• Career site providers
• Technology service providers
• Recruitment support partners
These providers are required to protect personal information and may only use it for authorized purposes.
Professional Advisors
Including legal counsel, auditors, insurers, and professional service providers where necessary.
Government Authorities
Where disclosure is required or authorized by law.
Corporate Transactions
In connection with an actual or proposed merger, acquisition, financing, restructuring, or sale of assets, subject to appropriate confidentiality protections and legal requirements.
9. International Storage and Processing
Some of Daanaa's service providers may store or process information outside British Columbia or Canada.
As a result, personal information may be accessible to courts, law enforcement agencies, or regulatory authorities in those jurisdictions under applicable laws.
Daanaa takes reasonable contractual, technical, and organizational measures to safeguard personal information under its control regardless of where it is processed.
10. Retention of Personal Information
We retain recruitment information only while needed for the purposes described in this policy or for legal or business requirements.
When retention is no longer necessary, we securely delete, destroy, or de-identify the information.
11. Safeguarding Information
Daanaa uses reasonable physical, administrative, and technical safeguards to protect personal information from unauthorized access, collection, use, disclosure, copying, modification, disposal, or loss.
Access to personal information is limited to individuals who require it for legitimate recruitment or business purposes.
12. Your Privacy Rights
Subject to applicable law, you may have the right to:
• Request access to personal information we hold about you
• Request correction of inaccurate personal information
• Withdraw consent where consent is the basis for processing
• Request information about how your personal information is used or disclosed
• Raise concerns regarding our handling of your personal information
To exercise any of these rights, please contact our Privacy Officer at Nicholas.fong@daanaa.com.
13. Complaints
If you have questions or concerns about how Daanaa handles personal information, we encourage you to contact us first.
If your concerns are not resolved, you may contact the Office of the Information and Privacy Commissioner for British Columbia (OIPC BC).
Website: www.oipc.bc.ca
14. Contact Us
Daanaa Resolution Inc.
250-339 Railway Street
Vancouver, BC V6A 1A4
Canada
Email: careers@daanaa.com
15. Changes to This Policy
Daanaa may update this Recruitment Privacy Policy from time to time to reflect changes in our practices, systems, business operations, or legal requirements.
The most current version will always be posted on our careers site together with the effective date shown at the top of this policy.
